Polycom CX5000 User Manual download pdf (Page 17)

Polycom CX5000 User’s Guide | 17

1. Install the Conferencing Add-in for Outlook on your computer according to your administrator’s

instructions.

2. In your Outlook Calendar, click Conferencing, and then click User Accounts.

3. In the User Accounts dialog box, under Office Communications Server, in the Sign-in name

text box, type your sign-in name.

4. If necessary, click Advanced. In the Advanced Connection Settings dialog box, click Use these

servers. In the Internal Server name or IP address or the External Server name or IP address

text box, type the server name or the IP address of the Microsoft Office Communications 2007

Server to which you will connect.

5. To verify your login information, click Test Connection.

6. Click OK.

To schedule a meeting using the Conferencing Add-in for Outlook

1. In your Outlook calendar, click Schedule a Live Meeting.

2. On the Appointment tab, in the Subject text box, type a description of your meeting. In the To

text box, enter the e-mail addresses for your invitees, separating each address with a semi-colon.

3. To designate presenters, click Attendees/Presenters. In the Attendees list, click a name, and then

click Add. Click OK.

4. Click Audio. Do one of the following:

• Click Dial in to the meeting using a telephone conference service and then fill in the audio

information.

• Or, to enable participants to connect using a computer with a headset or microphone and

speakers, click Connect to the meeting using computer audio.

Using Microsoft Office Communicator 2007

Microsoft Office Communicator 2007 offers phone and video capabilities to improve your everyday

communication. With Microsoft Office Communicator 2007, you can:

• Make one-click phone calls by clicking a contact in your contact list.

• Make group conference calls by right-clicking a group name, pointing to Start a Conference

Call, and then selecting a conference calling option.*

About Phone Number Formats

Microsoft Office Communicator 2007 provides a variety of places for entering phone numbers. If you

are entering a phone number to call in the Search box, Communicator allows you to enter digits or

alphabetical characters. For example, you can enter a number such as 1-555-555-0101 or a 1-800

number such as 1-800-EXAMPLE.

If you are entering a phone number for call forwarding or to publish one of your phone numbers, you

should need to follow use the International Number Format. Enter the country code, followed by the

local number. As a best practice, the phone numbers you enter should contain only the digits

0123456789. Communicator will automatically add the formatting to the phone number for you. Do

not include the international dialing prefix—for example 011 (in the United States) and 00 (in Europe

and South America).

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Polycom CX5000 User Manual Page 17