Polycom RMX 1000 User Manual download pdf (Page 73)

Chapter 8 – Address Book

8-6

Other Information

To add other information for the participant (company name, contact phone,

etc.), click the Information tab and configure Info1~Info4, then click OK.

Adding a Participant from an Ongoing Conference

You can also add a participant in an ongoing conference to the local directory.

Operate as follows:

1 Click the desired conference in the Conferences list pane.

2 On the list pane, select the participant to be added, and then click the

button or right-click the participant, and then click Add Participant to

Address Book.

Figure 8-6 Adding a Participant from an Ongoing Conference

Defining a Participant Group

A group is a collection of pre-defined participants. With the group function,

you can conveniently add a group of participants to the conference. For

example, to frequently convene conferences of the marketing department,

you can create a group named Marketing Team that contains the endpoints of

all the marketing department participants. You can invite all the members to

the conference to be convened.

To define a group:

1 In the Address Book pane, click the

button or right-click in the blank

area, and then click New Group.

2 The

New Group page appears. Enter the name of the group in the Group

Name field, e.g. Marketing Team.

3 Click Add From Address Book. In the participant list that appears, select

the desired participant, and then click OK.

4 To select multiple participants at one time, click the desired participants

one by one while pressing down the Ctrl key, or select adjacent ones

while pressing down the Shift key. To delete an added participant from

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Polycom RMX 1000 User Manual Page 73